Tenders

Request for Quotations (RFQ) # SEED 528-2019 Queuing Systems for OSS (for the Federation of Egyptian Industries (FEI), Mansoura, Assuit and Tahta OSS Centers)

Part A – Instructions to Offerors

TECHNICAL PROPOSAL

1 – USAID SEED PROJECT BACKGROUND

USAID’s Strengthening Entrepreneurship and Enterprise Development (SEED) project, implemented by AECOM International Development, is part of the United States – Government of Egypt Trade and Investment Promotion in Egypt (TIPE) bilateral agreement. SEED is a three-year project, with an option year, which ends in April 2020. The project focuses on strengthening the development of Micro, Small and Medium Enterprises (MSMEs) and Entrepreneurship. More specifically, SEED’s main purpose is to increase employment and income of MSMEs and Entrepreneurs, especially those owned by Women and Youth in disadvantaged areas, by: (1) Stimulating Entrepreneurship and Innovation, (2) Enhancing formalization of Private Enterprises, (3) Improving Financial and Non-Financial services to MSMEs, (4) Integrating MSMEs and Entrepreneurs in progressive value chains, and (5) Addressing enabling environment policy reform initiatives to facilitate MSME development that is aligned to the Government of Egypt’s (GOE) socio-economic strategy.

SEED provides technical assistance, capacity building and training to business development services (BDS), One Stop Shops (OSSs) and financial service providers in order to support the growth and expansion of MSMEs in Egypt. Stakeholders and counterparts include public sector reform champions, incubators and accelerators, BDS providers, mentors, business associations, general and industry specific chambers and councils, investors, banks and non-bank financial institutions, schools and universities, public organizations, MSMEs and Entrepreneurs. SEED also collaborates closely with development agencies (donors) and their implementing partners to take full advantage of synergistic opportunities in achieving results. Special focus is given to disadvantaged areas and population groups such as Women and Youth. Youth is defined for the purpose of this activity as individuals who are between ages of 15 and 29 years old.

SEED Enabling Business Environment efforts are focused on increasing Government of Egypt (GOE) capacity to understand and respond to business environment constraints for Entrepreneurs, for MSME access to finance and integrating MSMEs into value chains. Moreover, support relevant GOE entities in fulfilling its expected mandate and improve coordination among GOE entities working on Entrepreneurship and MSME issues, including MSMEDA, the Ministry of Investment, and The General Authority for Investment (GAFI). Build the capacity of sector/industry associations to advocate for necessary policy changes in their value chains through: (1) conducting policy research and formulating positions, (2) drafting white papers and reports, and (3) convene public-private dialogues and Regulatory Impact Assessment (RIA).

2 – OBJECTIVE

USAID’s SEED Project aims to increase and/or replicate 12 One Stop Shops (OSS) Centers during the project’s lifetime to support companies (including SMEs) with official registration documentation such as the issuance of commercial registers, tax cards and employees’ social insurance to name a few. This comes in continuation to USAID Egyptian Competitiveness Program ECP establishment of Tamayouz Center OSS in Cairo, Alexandria and Sohag.

This RFQ covers the potential support to the OSS Centers Federation of Egyptian Industries (FEI), Mansoura, Assuit and Tahta by providing them with the needed Queuing Systems to enhance the Federation of Egyptian Industries (FEI), Mansoura, Assuit and Tahta OSS Chambers Centers. Stakeholders and beneficiaries will include IDA, FEI, GAGs, EOS as well as many MSMEs applying for a governmental tender to make use of Law # 5 differential incentive. These entities will easily be able to apply for obtaining this certificate online. The same applies for the exporting promotion fund using the IDA certificate the “Local Components Percentage Certificate”.

3 – Instructions to Offerors

(1) Eligibility of Offerors: No services shall be eligible for USAID funding if offered by vendors/suppliers included on any list of suspended, debarred or ineligible suppliers (including www.sam.gov) used by USAID.

(2) Eligibility of Firms – Source/Nationality: All goods and services in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 requirements in accordance with the United States Code of Federal Regulations (CFR). To be compliant with Geographic Code 937, the Offeror may only propose goods sourced from and manufactured in either: the United States, the cooperating country (Egypt, in the case of the SEED project) and any developing countries. Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following prohibited countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, or Syria. In addition to the above, and to comply with the Egyptian local laws, offerors must be licensed and authorized to conduct business in Egypt. If required by local tax laws, AECOM will withhold a certain percentage based on gross payment made to the subcontractor and transfer that amount, on behalf of the subcontractor, to the relevant local authorities. A copy of valid license or registration in Egypt is required.

(3) Responsibility of Offerors and Ownership of Offer/Quotation: Under no circumstances will SEED be liable for any offer costs incurred by those responding to this Request for Quotations (RFQ). nor shall SEED be liable for any anticipated outcome from the submission of an offer in response to the RFQ. SEED will not accept confidential or proprietary data, and all information submitted by offerors will remain the property of SEED. SEED is not obligated to make an award.

(4) Clarification and Questions: Offerors are expected to examine carefully all instructions and requirements detailed in this RFQ. Questions and requests for clarifications regarding to this RFQ shall be emailed to the email listed below no later than the time and date indicated on the cover page of this document. SEED’s responses to all questions posed will be made publicly available by Sunday February 7, 2019 at www.seedegypt.org and by email to all interested vendors.

(5) Currency for Price Quotation: All price quotations shall be in Egyptian Pounds (EGP) excluding all local taxes but inclusive of transportation, communications, duties, facilitation fees, licenses and other costs of doing business. Local taxes must be stated separately. Payment for any resulting award(s) will be made in Egyptian Pounds (EGP). In case of any discrepancy between a unit price and a total price, the unit price will be taken as correct and the total price adjusted accordingly.

(6) Validity of Offers: Offers including prices shall remain valid for a minimum of 60 days following the RFQ closing date. Offers specifying a shorter validity period will be considered non-responsive and will be rejected.

(7) Responsibility Determination: Award shall only be made to “responsible” prospective subcontractors. To enable AECOM to make this determination, the offeror must briefly describe that it: (a) is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments; (b) has a satisfactory performance record; (c) has a satisfactory record of integrity and business ethics; (d) has the necessary technical capacity, equipment and facilities, or the ability to obtain them; and (e) is otherwise qualified and eligible to receive an award under applicable laws and regulations

(8) Late Offers: Offerors are wholly responsible for ensuring that their offers are received in accordance with the instructions stated herein. A late offer will not be eligible for consideration and will be rejected without evaluation, even if it was late as a result of circumstances beyond the Offeror’s control.

(9) SEED Reserves the Right: (a) To reject the offer of any firm, in SEED’s judgement, the Offeror is not responsible, and to delete any item or to reject all offers and make no award if, as SEED’s sole discretion, SEED determines that the offers submitted do not satisfy the needs of the program; (b) To increase or decrease the quantity of a line item duly awarded in accordance with the RFQ by twenty-five (25%) plus any fraction necessary to equal a whole number of the quantity offered, at the unit price offered. This option shall be exercised, if at all, at the time award is made or up to sixty (60) days later, if agreed by both parties; (c) to award all the requested items to one Offeror or to make awards to different responsive offerors by line item.

(10) Modification/Withdrawal of Offers: Offerors have the right to withdraw, modify or correct their offer after such time as it has been delivered provided that the request is made before the RFQ closing date.

(11) Disposition of Offers: Offers submitted in response to this RFQ will not be returned. Reasonable efforts will be made to ensure confidentiality of offers received from all Offerors. This RFQ does not seek information of a highly proprietary nature but if such information is included in the Offeror’s quotation, the Offeror must alert AECOM and must annotate the material by marking it “Confidential and Proprietary” so that these sections can be treated properly. (12) Clarification and Amendment to the RFQ:

(12) Clarification and Amendment to the RFQ: Any question raised regarding this solicitation shall be received no later than the deadline date for receipt of questions/clarifications, indicated on the cover page of this RFQ. All questions must be in writing emailed to the email addresses specified on the cover page of this RFQ. No questions/clarifications will be entertained should they be received by means other than the aforementioned email addresses. The RFQ number shall be stated in the subject line of the email. Responses to questions received will be complied and emailed to all potential Offerors. If the Offeror intends to submit an offer in response to this solicitation and wishes to receive any updates thereto, the Offeror is encouraged to confirm receipt of this solicitation by email to the email addresses specified on the cover page of this RFQ. The Offeror’s email shall include the name of the Offeror’s organization, the name of contact person, email address and telephone number. AECOM anticipates that discussions with Offerors will be conducted; however, AECOM reserves the right to make award without discussions. Therefore, it is strongly recommended that Offerors present their best offer at their initial submission. AECOM reserves the right to waive informalities and minor irregularities in offers received. Offerors may be disqualified if SEED staff, SEED and/or its counterparts relevant to this procurement are contacted directly or indirectly through any means other than formal email to the below email address.

(13) Submission of Offers: (a) Quotations have to be submitted in an electronic format as an email attachment, sent to the email addresses specified on the cover page of this RFQ, no later than the date and time specified below; (b) The email will state in the subject the solicitation number; (c) The file attachments will be in a format that can be opened by one of the following applications: PDF, MSWord, MS Excel and MS PowerPoint. The submission of attachments in any other format may results in disqualifying the offer; (d) Please note that AECOM email server has a limitation of 10MB of the total attachments per single email. It is strongly recommended that the size of ALL attachments per a single email are less than 10MB.

Offers must include the following: (1) Quotation: The Quotation will present the cost for delivering all the requested commodities, including the delivery of contracted items to governorates, in addition to the installation and training of the equipment, if needed. At a minimum, the quotation will include a detailed cost breakdown of the proposed budget to the maximum extent practical. (2) Corporate Profile: A brief narrative on the company that shows its history and establishment year; (3) Company Portfolio: A brief listing on the company’s most notable projects that were implemented and delivered previously. The listing should include descriptions of each project, if applicable; (4) Detailed Timeline: Offerors should submit a proposed timeline for both; the queuing systems delivery, installation and training of the equipment.

(14) Evaluation, Selection Criteria and Award Processes: (a) Evaluation: Following a thorough evaluation of the quotations that are in conformance with all requirements stipulated in this RFQ, award(s) will be made to be most responsible, responsive and compliant offeror(s) whose offers are determined to be the best value. For the purpose of this solicitation, best value is defined as a combination of technical factors and price, with factors providing the greater weight in the determination for award. SEED may waive any minor informality in an offer, which does not constitute a material modification, and will reject any offer that is not in compliance with the requirements of this RFQ: Cost (50%), Commodities quality/ technical specifications (20%), delivery timeframe (20%) and company profile (10%). (b) Award: Awards for all items may be made to more than one successful Offeror. The successful offeror(s) will be notified, in writing, as soon as SEED’s recommendation has been formally approved. SEED reserves the right to reject the offers from any firm if, in SEED’s judgement, the quotation is not responsive and to delete any item or to reject all offers and make no award if, at SEED’s sole discretion, SEED determines that the offers submitted do not satisfy the needs of the project.

(15) ANTICIPATED INVOICING, PAYMENT, INSPECTION & ACCEPTANCE CONSIDERATIONS

Payments will be made in Egyptian Pounds (EGP). All commodities and services supplied under this procurement shall be subject to inspection at the request of the Purchaser. No advance payment is authorized. Awardee’s invoices must indicate the following information: (a) Firm’s name and address, invoice number and date, as well as date at which performance was completed; (b) Complete account and bank’s SWIFT information if electronic funds transfer payment is preferred; (c) RFQ number; (d) Description of each type of services includes in the invoice Firm’s name and address, invoice number and date, as well as date at which performance was completed. Date of Issuance: Tuesday January 29, 2019 – Deadline for SEED Receipt of Questions/Clarifications: Sunday February 3, 2019 – 17:00 hrs COB – Deadline for Receipt of Offers: Monday February 10, 2019 – 17:00 hrs COB To be emailed to: rfp-rfq@seedegypt.org

Request for Quotations (RFQ) # SEED-414-01-2019 Fabrication Lab (FabLab) Equipment for Incubators Centers

Date of Issuance: Monday January 28, 2019 – Deadline for Submission of Questions/Clarifications: Tuesday February 5, 2019 – 17.00 hrs – Deadline for Submission of Offers: Wednesday February 13, 2019 17.00 hrs – To be emailed to: RFP-RFQ@seedegypt.org

Part A – Instructions to Offerors 

Objective

Through this RFQ and resulting contracts, USAID’s SEED project aims to improve availability and accessibility of Entrepreneurship services to private and/or public stakeholders by increasing and/or replicating eight (8) business incubators to improve services offered to early-stage Entrepreneurs. This will be done through the procurement of commodities to increase and improve the services provided by these incubators. This RFQ covers the potential support for disadvantaged communities in Cairo, Alexandria, Qena and Assuit. I

Duns and Sam Registration (IMPORTANT NOTICE)

All contractors and subcontractors doing business with the U.S. Government, or programs funded by the U.S. Government (including the SEED program), must register for a DUNS number. Additionally, if the subcontract resulting from this RFQ exceeds – or if the cumulative value of separate prior subcontracts with SEED exceeds – $30,000 (or the equivalent in EGP), the Offeror registers in the System for Award Management (SAM). To become registered in SAM, a vendor must first obtain a DUNs number and an NCAGE number. For this RFQ, AECOM will only accept tenders from companies that are able to provide their non-expired DUNS numbers as well as proof of non-expired SAM registration. Please include your DUNS number and proof of SAM registration with your tender. At the time of tender submission, AECOM can accept proof of the Offeror’s initial application to become registered with SAM, but final SAM registration should be complete prior to the subcontract award. Registering for DUNS and NCAGE numbers and registering with SAM is free. The following information will be required for obtaining a DUNS and SAM number: (a) Legal name; (b) Headquarters name and address for your business; (c) Doing Business As (DBA) or other name by which your business is commonly recognized; (d) Physical address, city, state (country), and Zip/Country Code; (e) Mailing address (if separate from headquarters and/or physical address; (f) contact name and title; (g) Number of employees at your physical location; and (h) whether you are a home-based business. For DUNS registration, please visit http://fedgov.dnb.com/webform/index.jsp and for SAM registration, please visit www.sam.gov.

Eligibility of Offerors

DUNS numbers and SAM registration assist the U.S. Government, and U.S. Government funded programs (including SEED), in identifying vendors who have been blacklisted, suspended, debarred or deemed ineligible to do business with the U.S. Government. The U.S. Government and SEED cannot do business with such banned vendors.

Eligibility of Firms – Source/Nationality

All goods and services offered in response to this RFQ or supplied under  any resulting award must meet USAID Geographic Code 937 requirements in accordance with the United States Code of  Federal Regulations (CFR), 22 CFR §228.

To be compliant with Geographic Code  937, the Offeror may only propose goods sourced from and manufactured in either: the United States, the cooperating country (Egypt, in the case of the SEED project),  and any developing countries other than advanced developing countries, and excluding prohibited sources.  A list of acceptable developing countries can be found here: https://www.usaid.gov/sites/default/files/documents/1876/310maa.pdf   

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped  from, transported through, or otherwise involving any of the following prohibited countries: Burma  (Myanmar), Cuba, Iran, North Korea, (North) Sudan, or Syria. 

In addition to the above, and to comply with the Egyptian local laws, Offerors must be licensed and authorized to conduct business in Egypt.

If required by local tax laws, AECOM will withhold a certain percentage based on gross payment made to the subcontractor and transfer that amount, on behalf of the subcontractor, to the relevant local authorities. A copy of valid license or registration in Egypt is required.

Responsibility of Offerors and Ownership of Offer/Quotation

Under no circumstances will SEED be liable for any offer costs incurred by those responding to this Request for Quotations (RFQ), nor shall SEED be liable for any anticipated outcome from the submission of an offer in response to the RFQ. SEED will not accept confidential or proprietary data, and all information submitted by Offerors will remain the property of SEED. SEED is not obligated to make an award.

Clarification and Questions

Offerors are expected to examine carefully all instructions and requirements detailed in this RFQ. Questions and requests for clarifications regarding to this RFQ can be e-mailed to the email address stated on the cover page of this document no later than the time and date indicated. SEED’s responses to all questions posed will be made publicly available by Sunday February 10, 2019 at www.seedegypt.org and by email to all interested Vendors.

Currency for Price Quotation

All price quotations shall be in Egyptian Pounds (EGP) excluding all local taxes but inclusive of transportation, communications, duties, facilitation fees, licenses and other costs of doing business. Local taxes must be stated separately. Payment for any resulting award(s) will be made in Egyptian Pounds (EGP). In case of any discrepancy between a unit price and a total price, the unit price will be taken as correct and the total price adjusted accordingly.

Validity of Offers 

Offers including prices shall remain valid for a minimum of sixty (60) days following the RFQ closing date. Offers specifying a shorter validity period will be considered non-responsive and will be rejected.

Responsibility Determination 

Award shall only be made to “responsible” prospective subcontractors. To enable AECOM to make this determination, the Offeror must briefly describe in the Attachment Section of the Offer that it: 1. is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments; 2. has a satisfactory performance record; 3. has a satisfactory record of integrity and business ethics; 4. has the necessary technical capacity, equipment and facilities or the ability or obtain them; and 5. is otherwise qualified and eligible to receive an award under applicable laws and regulations

Late Offers

Offerors are wholly responsible for ensuring that their offers are received in accordance with the instructions stated herein. A late offer will not be eligible for consideration and will be rejected without evaluation, even if it was late as a result of circumstances beyond the Offeror’s control.Not to pay for costs incurred in the preparation and submission of a proposal response.

Modification/Withdrawal of Offers

Offerors have the right to withdraw, modify or correct their offer after such time as it has been delivered provided that the request is made before the RFQ closing date.

Disposition of Offers 

Offers submitted in response to this RFQ will not be returned. Reasonable efforts will be made to ensure confidentiality of offers received from all Offerors. This RFQ does not seek information of a highly proprietary nature but if such information is included in the Offeror’s quotation, the Offeror must alert AECOM and must annotate the material by marking it “Confidential and Proprietary” so that these sections can be treated appropriately.

Clarification and Amendment to the RFQ

Any question raised regarding this solicitation shall be received no later than the deadline date for receipt of questions/clarifications, indicated on the cover page of this RFQ. All questions must be in writing emailed to the email addresses specified on the cover page of this RFQ. No questions/clarifications will be entertained should they be received by means other than the aforementioned email addresses. The RFQ number shall be stated in the subject line of the email. Responses to questions received will be complied and emailed to all potential Offerors.

If the Offeror intends to submit an offer in response to this solicitation and wishes to receive any updates thereto, the Offeror is encouraged to confirm receipt of this solicitation by email to the email addresses specified on the cover page of this RFQ. The Offeror’s email shall include the name of the Offeror’s organization, the name of contact person, email address and telephone number. AECOM anticipates that discussions with Offerors will be conducted; however, AECOM reserves the right to make award without discussions. Therefore, it is strongly recommended that Offerors present their best offer at their initial submission.

AECOM reserves the right to waive informalities and minor irregularities in offers received.

Offerors may be disqualified if SEED staff, SEED and/or its counterparts relevant to this procurement are contacted directly or indirectly through any means other than formal email to the above email addresses.

Submission of Offers 

Quotations have to be submitted in an electronic format as an email attachment, sent to the email addresses specified on the cover page of this RFQ, no later than the date and time specified on the cover page of this RFQ.

The email should state in the subject the solicitation number.

The file attachments should be in a format that can be opened by one of the following applications: PDF, MS Word, MS Excel, and MS PowerPoint. The submission of attachments in any other format may result in disqualifying the offer

Please note that AECOM email server has a limitation of 10MB for the total attachments per single email. It is strongly recommended that the size of ALL attachments per a single email are less than 10MB.

Offers must include the following:

Quotation: The Quotation will present the cost for delivering all the requested commodities, including the delivery of contracted items to governorates in addition to the installation and training of the equipment, if needed. At a minimum, the quotation will include a detailed cost breakdown of the proposed budget to the maximum extent practical.

CORPORATE PROFILE:
A brief narrative on the company that shows its history and establishment year.

COMPANY PORTFOLIO: A brief listing on the company’s most-notable projects that were implemented and delivered previously. The listing should include descriptions of each project, if applicable.

DETAILED TIMELINE: Offerors should submit a proposed timeline for delivery, installation, and training on the equipment. Please note that these tasks must be completed before April 30, 2019.

Evaluation, Selection Criteria and Award Processes 

a. Evaluation:
Following a thorough evaluation of the quotations that comply with all requirements stipulated in this RFQ, award(s) will be made to the most responsible, responsive and compliant Offeror(s) whose offers are determined to be the ‘best value’. For the purpose of this solicitation, ‘best value’ is defined as a combination of technical factors and price, with the technical factors providing the greater weight in the determination for award.  However, when competing technical proposals are considered essentially equal, cost will become the determining factor.

A compliant offer is one that complies with all of the terms, conditions and technical requirements of the RFQ without material modifications. A material modification is one that affects the price, quantity, quality, delivery date of the requirement, or which limits in any way the responsibilities, duties, or liabilities of the Offerors, or any rights of the Contracting Agency. SEED may waive any minor informality in an offer, which does not constitute a material modification, and will reject any offer that does not comply with the requirements of this RFQ.

Evaluation Criteria:

  • Cost:                                                                                 50%
  • Commodities quality / Technical Specifications:           20%
  • Delivery timeframe:                                                        20%
  • Company profile:                                                             10%

A compliant offer is one that is in conformity with all of the terms, conditions, and technical requirements of the RFQ without material modifications. A material modification is one that affects the price, quantity, quality, delivery date of the requirement, or that limits in any way the responsibilities, duties, or liabilities of the Offerors, or any rights of the Contracting Agency. SEED may waive any minor informality in a quotation, which does not constitute a material modification and will reject any proposal that is not in compliance.

b. Award

SEED anticipates awarding a Firm Fixed Price Purchase Order in response to this RFQ. Award for the goods sought by way of this RFQ may be made to more than one successful Offeror. The successful Offeror(s) will be notified by email as soon as SEED’s recommendation has been formally approved.

SEED reserves the right to reject the offers from any firm if, in SEED’s judgment, the quotation is not responsive to the RFQ. SEED also reserves the right to delete any item or to reject all offers and make no award if, at SEED’S sole discretion, SEED determines that the offers submitted do not satisfy the needs of the project.

Anticipated Invoicing, Payment, Inspection and Acceptance Considerations 

Payments will be made in Egyptian Pounds (EGP). All commodities and services supplied under this procurement shall be subject to inspection at the request of the Purchaser. No advance payment is authorized. Awardee’s invoices must indicate the following information:

Firm’s name and address, invoice number and date, as well as the date performance was completed.

Complete account and bank’s SWIFT information if electronic funds transfer payment is preferred

RFQ number.

Description of each type of services included in the invoice.

Registration Guidance for DUNS – NCAGE – System for Award Management (SAM)

In order to do business with USG agencies, including USAID SEED project, Vendors that have received or are being considered for receiving single or combined awards valued at over $30k must have DUNS and NCAGE numbers and they must be registered with SAM. This registration must occur before Vendors submit tenders in response to USAID SEED RFPs, and before any PO or BPA is executed.

The following steps therefore need to be taken by the Vendor:

REQUEST A DUNS NUMBER:

The Data Universal Numbering System, abbreviated as DUNS or D-U-N-S, is a proprietary system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique numeric identifier, referred to as a “DUNS number” to a single business entity. It was introduced in 1963 to support D&B’s credit reporting practice. It is standard worldwide. DUNS users include the European Commission, the United Nations, and the United States government. More than 50 global industry and trade associations recognize, recommend, or require DUNS. The DUNS database contains over 300 million entries for businesses throughout the world.

The DUNS number is a nine-digit number, issued by D&B, assigned to each business location in the D&B database, having a unique, separate, and distinct operation for the purpose of identifying them.

Please register for a DUNS number at https://fedgov.dnb.com/webfor

REQUEST NCAGE CODE:

The Commercial and Government Entity Code, or CAGE Code, is a unique, five-character identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and various organizations. CAGE codes provide a standardized method of identifying a given facility at a specific location (supply chain tracking). CAGE Codes are used internationally as part of the NATO Codification System (NCS), where they are sometimes called NCAGE Codes.

Please obtain a NCAGE identifier unique to your business from the following website:  https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

REGISTER WITH THE SYSTEM FOR AWARD MANAGEMENT (SAM):

The System for Award Management (SAM) is an official USG website. There is no cost to use SAM. You must have an active registration in SAM to do business with the US Federal Government, including projects like USAID that it finances.

You must have a DUNS number and an NCAGE identifier before registering in SAM.

Please register with SAM at www.sam.gov

السادة العملاء

 برنامج تعزيز ريادة الاعمال وتنمية المشروعات  هو أحد المشروعات الممولة من الوكالة الأمريكية للتنمية الدولية وطبقا للقوانين الفيدرالية المنظمة للعمل معها و الملزمة للمتعاملين معها مما يتوجب عليكم الإلتزام بالتالى :

اولأ   فتح حساب فى الموقع التالى وذلك حسب الخطوات المطلوبة

https://fedgov.dnb.com/webform

وذلك للحصول على رقم سجل تجارى  خاص لشركتكم ويطلق عليه اسم الدانز نمبر اى        وهو مكون من 9 ارقام

DUNS NUMBER

وسوف تحصل على هذا الرقم فى خلال خمس ايام من تاريخ فتح الحساب على الموقع المذكور أعلاه

ثانيا فتح حساب فى الموقع التالى وذلك باتباع الخطوات المطلوبة

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

وهذا الموقع تحصل منه على رقم تجارى اخر حسب القوانين والنظم التجارية الامريكية ويطلق عليه

CAGE Code

بعد فتح حساب على هذا الموقع سيطلب منك تخصيص وتفويض احد ممثلينك ليكون مسئول عن ادارة حسابك على الموقع وذلك على النحو التالى:

– بملىء بيانات شركتك واسم المفوض فى الطلب المرفق فى الموقع بعد ذلك ستقوم بارسال اصل التفويض  على  العنوان المذكور

– تقوم بتحميل صورة التفويض على الموقع لاسراع عملية انهاء التسجيل

بعد حصولك على الرقمين السالف الذكر  تكون مؤهل لتسجيل بياناتك فى نظام ادارة العقود االممنوحة من المعونة الامريكية فى الموقع  التالى   

www.sam.gov

يرجى الافادة عن اى مساعدة قد تكون مطلوبة فى اتمام الاجراءات الموضحة بعالية و نحن على استعداد لتقديم اى دعم فنىو نود التأكيد على ان شركتكم ستكون مؤهلة للتعاقد على توريد معدات لكافة المشروعات الممولة من الوكالة الامريكية للتنمية الدولية بعد اتمام هذا التسجيل طبقا للتعليمات الصادرة فى هذا الشأن طالما حجم المعاملات تجاوز مبلغ 30000 دولار أمريكى

Request for Proposals (RFP) # SEED-367-01-2019 Translation and Interpretation Services

Date of Issuance: Sunday February 3, 2019 –Deadline for Submission of Questions/Clarifications: Sunday February 10, 2019 @ 17:00 hrs –Deadline for Submission of Offers: Sunday February 17, 2019 @ 17:00 hrs — To be emailed to: RFQ-RFP@seedegypt.org

A – TECHNICAL PROPOSAL

1 – USAID SEED PROJECT BACKGROUND

USAID’s Strengthening Entrepreneurship and Enterprise Development (SEED) project, implemented by AECOM International Development, is part of the United States – Government of Egypt Trade and Investment Promotion in Egypt (TIPE) bilateral agreement. SEED is a three-year project, with an option year, which ends in April 2020. The project focuses on strengthening the development of Micro, Small and Medium Enterprises (MSMEs) and Entrepreneurship. More specifically, SEED’s main purpose is to increase employment and income of MSMEs and Entrepreneurs, especially those owned by Women and Youth in disadvantaged areas, by: (1) Stimulating Entrepreneurship and Innovation, (2) Enhancing formalization of Private Enterprises, (3) Improving Financial and Non-Financial services to MSMEs, (4) Integrating MSMEs and Entrepreneurs in progressive value chains, and (5) Addressing enabling environment policy reform initiatives to facilitate MSME development that is aligned to the Government of Egypt’s (GOE) socio-economic strategy.

SEED provides technical assistance, capacity building and training to business development services (BDS), One Stop Shops (OSSs) and financial service providers in order to support the growth and expansion of MSMEs in Egypt. Stakeholders and counterparts include public sector reform champions, incubators and accelerators, BDS providers, mentors, business associations, general and industry specific chambers and councils, investors, banks and non-bank financial institutions, schools and universities, public organizations, MSMEs and Entrepreneurs. SEED also collaborates closely with development agencies (donors) and their implementing partners to take full advantage of synergistic opportunities in achieving results. Special focus is given to disadvantaged areas and population groups such as Women and Youth. Youth is defined for the purpose of this activity as individuals who are between ages of 15 and 29 years old.

SEED also offers technical support to help business associations, chambers, and other representative groups that help establish MSMEs linkages into value chains and improve the enabling environment for MSME development. SEED will also focus on improving access to essential financing, information and technology; reducing bureaucratic procedures; creating commercially viable business linkages with MSMEs; addressing policies that impact ease of establishing and running a business; and expanding and improving public one-stop shops responsible for business registration and running a business; and expanding and improving public one-stop shops responsible for business registration and licensing. In summary, SEED helps entrepreneurship promotion and MSME support, (“mezzanine”) organizations develop sustainable solutions for enhancing Egypt’s competitiveness and innovation.

2 – SCOPE OF WORK (SOW)

The purpose of this Request for Proposals (RFP) is to obtain technical translation and interpretation services for USAID SEED, including Conferences-Events Services. Written translation services (from Arabic to English and vice versa) required include documents in the following fields: Law, Business, Commerce, Banking, Accounting and Entrepreneurship.

3 – PROPOSAL CONETNS:

SEED expects the proposals must include the following:

A- Corporate Profile: A brief narrative on the company that details its history and its establishment year. B – Staff Biographies: Detailed biographies and qualifications of proposed staff and their roles in the project. C- Company Portfolio: A brief listing on the company’s most-notable systems/projects that were developed previously similar to the requested under this RFP. The listing should include the most prominent clients and partners (especially the entities relevant to the scope mentioned in this RFP), in addition to the description of the responsibilities and the work done by each entity. D – Detailed Timeline: Offerors shall submit a proposed timeline for all milestones and be within the period of performance stated in this RFP. E – Completed, Signed and Stamped Scope of Work (SOW); F – Budget: Offerors will submit their Cost and Technical Proposals separately. The cost proposal shall include a budget with detailed line items.

B – INSTRUCTIONS TO OFFERORS

1 – Eligibility of Offerors: No services shall be eligible for USAID funding if offered by vendors/suppliers included on any list of suspended, debarred or ineligible suppliers (including http://www.sam.gov) used by USAID.

2 – Eligibility of Firms – Source/Nationality: The authorized geographic code for the source of goods and services and for the nationality of our suppliers under this subcontract is 937. A full discussion of the source/nationality requirements maybe found at 22CFR228. Offerors whose proposals fail to meet the nationality requirements will be considered non-responsive. In addition to the above, and to comply with the Egyptian local laws, AECOM will withhold a certain percentage based on gross payment made to the subcontractor and transfer that amount, on behalf of the subcontractor, to the relevant local authorities. A copy of valid license or registration in Egypt is required.

3 – Duns and Sam Registration (IMPORTANT NOTICE):
All contractors and subcontractors doing business with the U.S. Government, or programs funded by the U.S. Government (including the SEED program), must register for a DUNS number. Additionally, if the subcontract resulting from this RFQ exceeds – or if the cumulative value of separate prior subcontracts with SEED exceeds – $30,000 (or the equivalent in EGP), the Offeror registers in the System for Award Management (SAM). To become registered in SAM, a vendor must first obtain a DUNs number and an NCAGE number. For this RFP, AECOM will only accept tenders from companies that are able to provide their non-expired DUNS numbers as well as proof of non-expired SAM registration. Please include your DUNS number and proof of SAM registration with your tender. At the time of tender submission, AECOM can accept proof of the Offeror’s initial application to become registered with SAM, but final SAM registration should be complete prior to the subcontract award. Registering for DUNS and NCAGE numbers and registering with SAM is free. The following information will be required for obtaining a DUNS and SAM number: (a) Legal name; (b) Headquarters name and address for your business; (c) Doing Business As (DBA) or other name by which your business is commonly recognized; (d) Physical address, city, state (country), and Zip/Country Code; (e) Mailing address (if separate from headquarters and/or physical address; (f) contact name and title; (g) Number of employees at your physical location; and (h) whether you are a home-based business. For DUNS registration, please visit http://fedgov.dnb.com/webform/index.jsp and for SAM registration, please visit www.sam.gov.

4 – RESPONSIBILITY OF OFFERORS & OWNERSHIP OF PROPOSALS

Under no circumstances will SEED be liable for any offer costs incurred by those responding to this Request for Quotations (RFQ), nor shall SEED be liable for any anticipated outcome from the submission of an offer in response to the RFQ. SEED will not accept confidential or proprietary data, and all information submitted by Offerors will remain the property of SEED. SEED is not obligated to make an award.

5 – CLARIFICATION AND QUESTIONS

Offerors are expected to examine carefully all instructions and requirements detailed in this RFQ. Questions and requests for clarifications regarding to this RFQ can be e-mailed to the email address stated on the cover page of this document no later than the time and date indicated. SEED’s responses to all questions posed will be made publicly available by Sunday February 10, 2019 at www.seedegypt.org and by email to all interested Vendors.

6 – CURRENCY FOR PRICE PROPOSAL

All price quotations shall be in Egyptian Pounds (EGP) excluding all local taxes but inclusive of transportation, communications, duties, facilitation fees, licenses and other costs of doing business. Local taxes must be stated separately. Payment for any resulting award(s) will be made in Egyptian Pounds (EGP). In case of any discrepancy between a unit price and a total price, the unit price will be taken as correct and the total price adjusted accordingly.

7 – PERIOD OF PERFORMANCE

All deliverables shall be completed by April 30, 2019 as maximum.

8 – VALIDITY OF PROPOSALS

Offers including prices shall remain valid for a minimum of sixty (60) days following the RFQ closing date. Offers specifying a shorter validity period will be considered non-responsive and will be rejected.

9 – RESPONSIBILITY DETERMINATION

Award shall only be made to “responsible” prospective subcontractors. To enable AECOM to make this determination, the Offeror must briefly describe in the Attachment Section of the Offer that it: 1. is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments; 2. has a satisfactory performance record; 3. has a satisfactory record of integrity and business ethics; 4. has the necessary technical capacity, equipment and facilities or the ability or obtain them; and 5. is otherwise qualified and eligible to receive an award under applicable laws and regulations

10 – LATE OFFERS

Offerors are wholly responsible for ensuring that their offers are received in accordance with the instructions stated herein. A late offer will not be eligible for consideration and will be rejected without evaluation, even if it was late as a result of circumstances beyond the Offeror’s control.Not to pay for costs incurred in the preparation and submission of a proposal response.

11 – MODIFICATION/WITHDRAWAL OF OFFERS

Offers have the right to withdraw, modify or correct its offer after such time as it has been delivered to AECOM at the addresses stated above and provided that the request is made before the RFP closing date.

12 – DISPOSITION OF PROPOSALS

Offers submitted in response to this RFQ will not be returned. Reasonable efforts will be made to ensure confidentiality of offers received from all Offerors. This RFQ does not seek information of a highly proprietary nature but if such information is included in the Offeror’s quotation, the Offeror must alert AECOM and must annotate the material by marking it “Confidential and Proprietary” so that these sections can be treated appropriately.

13 – TECHNICAL AND COST PROPOSAL

Regardless of the method used in the submission of proposal, the Technical Proposal and Cost Proposal must be kept separate from each other. Technical proposals must not make reference to cost or pricing data in order that the technical evaluation may be made strictly on the basis of technical merit.

14 – CLARIFICATION AND AMENDMENT TO THE RFP

Any question raised regarding this solicitation shall be received no later than the deadline date for receipt of questions/clarifications, indicated on the cover page of this RFP. All questions must be in writing emailed to the email addresses specified on the cover page of this RFP. No questions/clarifications will be entertained should they be received by means other than the aforementioned email addresses. The RFP number shall be stated in the subject line of the email. Responses to questions received will be complied and emailed to all potential Offerors.

If the Offeror intends to submit an offer in response to this solicitation and wishes to receive any updates thereto, the Offeror is encouraged to confirm receipt of this solicitation by email to the email addresses specified on the cover page of this RFQ. The Offeror’s email shall include the name of the Offeror’s organization, the name of contact person, email address and telephone number. AECOM anticipates that discussions with Offerors will be conducted; however, AECOM reserves the right to make award without discussions. Therefore, it is strongly recommended that Offerors present their best offer at their initial submission.

AECOM reserves the right to waive informalities and minor irregularities in proposals received. Offerors may be disqualified if SEED staff, SEED and/or its counterparts relevant to this procurement are contacted directly or indirectly through any means other than formal email to the above address.

15 – SUBMISSION OF PROPOSAL

(a) Proposals must be submitted in an electronic format as an email attachment, sent to the email address specified above, no later than the date and time specified above. (b) The email should state in the subject the RFP number. (c) The file attachments should be in a format that can be opened by one of the following applications: PDF, MSWord, MS Excel, and MS PowerPoint. The submission of attachments in any other format may result in disqualifying the offer. (d) Please note that AECOM email server has a limitation of 10MB for the total attachments per single email. It is strongly recommended that the size of ALL attachments per a single email are less than 10MB. (e) The technical proposal and the cost (business) proposal shall be submitted in one email containing clearly identifiable attachments. The first should be name technical and the second is names cost/business. If the submission will be through several emails, then the emails should be sequentially numbered indicating the total number of emails that will be submitted.

COST/BUSINESS PROPOSAL

As stated earlier, the cost proposal shall be submitted separately from the technical proposal. The budget will present the cost of performing the work specified in this solicitation. At a minimum, the cost proposal will include the following information: (a) a budget summary, (b) a detailed cost breakdown of the proposed budget to the maximum extent practical, (c) a detailed and comprehensive budget narrative. The budget narrative should clearly identify the basis of all costs, such as market surveys, price quotations, current salaries, historical experience etc. (d) contractor employee biographical data sheet, for each individual proposed in the proposal. The form to be duly signed by the individual and the Offeror.

16 – EVALUATION, SELECTION CRITERIA AND AWARD PROCESSES

a. Evaluation:
Following a thorough evaluation of the quotations that comply with all requirements stipulated in this RFQ, award(s) will be made to the most responsible, responsive and compliant Offeror(s) whose offers are determined to be the ‘best value’. For the purpose of this solicitation, ‘best value’ is defined as a combination of technical factors and price, with the technical factors providing the greater weight in the determination for award.  However, when competing technical proposals are considered essentially equal, cost will become the determining factor. The following criteria will be taken into consideration in the evaluation of proposals process: (1) offerors have proven prior experience in the implementation of similar project (2) offerors have documented record of similar requirements in previous projects

A compliant offer is one that complies with all of the terms, conditions and technical requirements of the RFP without material modifications. A material modification is one that affects the price, quantity, quality, delivery date of the requirement, or which limits in any way the responsibilities, duties, or liabilities of the Offerors, or any rights of the Contracting Agency. SEED may waive any minor informality in an offer, which does not constitute a material modification, and will reject any offer that does not comply with the requirements of this RFP.

b. Selection Criteria: Proposals will be technically evaluated according to the criteria stated herein. The relative importance of each individual criterion is indicated by the number of points assigned thereto. A total of 100 points are the maximum possible score for each proposal. The evaluation criteria serve to: (a) identify the significant factors, which the Offeror should address in Offeror’s proposals under each section and (b) set the standard against which proposals will be evaluated.

(1) Past performance (30 points): A proven track record of implementing similar activities and/or projects in Egypt to those outlined in the scope of work, reflected in the company profile and proven capacity records in addition to list of partners/clients. (2) Workforce Experience (30 points): Workforce (translators) qualifications, biographical data sheets, and previous experience in successfully providing services similar to those required in this RFP. (3) Cost Reasonableness and Competitiveness (20 points): The financial proposal should be reasonably within market prices, when compared with other offers for the same RFP. (4) Delivery Timeframe (20 points): Speed of Delivery of services required.

Evaluation of cost proposals will consider, but not limited to, the following: (1) Cost realism and completeness of cost proposal and supporting documentation, (2) Overall cost control evidenced by proposal (such as avoidance of excessive salaries, excessive cost of management oversight and other costs in excess of reasonable requirements), (3) Total resource allocation for programmatic interventions, (4) Amount of proposed fee, if any, (5) Cost efficiency of proposed other direct costs (ODCs).

C. Award

Awards for the entire activity may be made to more than one successful Offeror. The successful Offeror(s) will be notified, in writing, as soon as SEED’s recommendation has been formally approved. Award(s) will be either in the form of a regular Purchase Order (PO) or a Blanket Purchase Agreement (BPA). In the case of issuing a BPA, or multiple BPAs, the Project will issue Work Orders to the awarded Service Provider – on an as-needed basis – at the pricing levels established in the BPA. If there are multiple BPA-holders as result of this RFP, the work order will be issued to the BPA-holder that represents the best value for that specific order, based on price and delivery time. Any BPA issued as a result of this RFP will have a minimum duration of at least six months. The Service Provider shall furnish the equipment/services described in any Work Orders issued by the Project under the BPA. The USAID SEED Project is only obligated to pay for the equipment/services to the extent work orders are issued under any BPA resulting from this RFP. SEED reserves the right to reject the proposal from any firm if, in SEED’s judgement, the proposal is not responsive, and to delete any item or to reject all proposals and made no award if, at SEED’s soles discretion, SEED determines that the proposals submitted do not satisfy the needs of the project.

17 – ANTICIPATED INVOICING, PAYMENT, INSPECTION & ACCEPTANCE CONSIDERATIONS

Payments will be made in Egyptian Pounds (EGP) in accordance with a milestone schedule of payments based on a verifiable set of deliverables schedule. Awardee’s invoices must indicate the following information: (1) Firm’s name and address, invoice number and date, as well as date at which performance was completed; (2) Complete account and bank’s SWIFT information if electronic funds transfer payment is preferred; (3) RFP number; (4) Description of each type of services included in the invoice.

REGISTRATION GUIDANCE DUNS – NCAGE – SAM

In order to do business with USG agencies, including USAID SEED project, Vendors that have received or are being considered for receiving single or combined awards valued at over $30k must have DUNS and NCAGE numbers and they must be registered with SAM. This registration must occur before Vendors submit tenders in response to USAID SEED RFPs, and before any PO or BPA is executed. The following steps therefore need to be taken by the Vendor:

REQUEST A DUNS NUMBER:

The Data Universal Numbering System, abbreviated as DUNS or D-U-N-S, is a proprietary system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique numeric identifier, referred to as a “DUNS number” to a single business entity. It was introduced in 1963 to support D&B’s credit reporting practice. It is standard worldwide. DUNS users include the European Commission, the United Nations, and the United States government. More than 50 global industry and trade associations recognize, recommend, or require DUNS. The DUNS database contains over 300 million entries for businesses throughout the world.

The DUNS number is a nine-digit number, issued by D&B, assigned to each business location in the D&B database, having a unique, separate, and distinct operation for the purpose of identifying them.

Please register for a DUNS number at https://fedgov.dnb.com/webform

REQUEST NCAGE CODE:

The Commercial and Government Entity Code, or CAGE Code, is a unique, five-character identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and various organizations. CAGE codes provide a standardized method of identifying a given facility at a specific location (supply chain tracking). CAGE Codes are used internationally as part of the NATO Codification System (NCS), where they are sometimes called NCAGE Codes.

Please obtain a NCAGE identifier unique to your business from the following website:  https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

REGISTER WITH THE SYSTEM FOR AWARD MANAGEMENT (SAM):

The System for Award Management (SAM) is an official USG website. There is no cost to use SAM. You must have an active registration in SAM to do business with the US Federal Government, including projects like USAID that it finances.

 You must have a DUNS number and an NCAGE identifier before registering in SAM.

Please register with SAM at www.sam.gov

 برنامج تعزيز ريادة الاعمال وتنمية المشروعات  هو أحد المشروعات الممولة من الوكالة الأمريكية للتنمية الدولية وطبقا للقوانين الفيدرالية المنظمة للعمل معها و الملزمة للمتعاملين معها مما يتوجب عليكم الإلتزام بالتالى :

اولأ   فتح حساب فى الموقع التالى وذلك حسب الخطوات المطلوبة

https://fedgov.dnb.com/webform

وذلك للحصول على رقم سجل تجارى  خاص لشركتكم ويطلق عليه اسم الدانز نمبر اى        وهو مكون من 9 ارقام

DUNS NUMBER

وسوف تحصل على هذا الرقم فى خلال خمس ايام من تاريخ فتح الحساب على الموقع المذكور أعلاه

ثانيا فتح حساب فى الموقع التالى وذلك باتباع الخطوات المطلوبة

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

وهذا الموقع تحصل منه على رقم تجارى اخر حسب القوانين والنظم التجارية الامريكية ويطلق عليه

CAGE Code

بعد فتح حساب على هذا الموقع سيطلب منك تخصيص وتفويض احد ممثلينك ليكون مسئول عن ادارة حسابك على الموقع وذلك على النحو التالى:

بملىء بيانات شركتك واسم المفوض فى الطلب المرفق فى الموقع بعد ذلك ستقوم بارسال اصل التفويض  على  العنوان المذكور

تقوم بتحميل صورة التفويض على الموقع لاسراع عملية انهاء التسجيل

بعد حصولك على الرقمين السالف الذكر  تكون مؤهل لتسجيل بياناتك فى نظام ادارة العقود االممنوحة من المعونة الامريكية فى الموقع  التالى   

www.sam.gov

يرجى الافادة عن اى مساعدة قد تكون مطلوبة فى اتمام الاجراءات الموضحة بعالية و نحن على استعداد لتقديم اى دعم فنى

و نود التأكيد على ان شركتكم ستكون مؤهلة للتعاقد على توريد معدات لكافة المشروعات الممولة من الوكالة الامريكية للتنمية الدولية بعد اتمام هذا التسجيل طبقا للتعليمات الصادرة فى هذا الشأن طالما حجم المعاملات تجاوز مبلغ 30000 دولار أمريكى

برنامج دعم ريادة الأعمال وتنمية المشروعات ( (SEED

 الممول من الوكالة الأمريكية للتنمية الدولية

طلب تقديم عروض أسعار  #  SEED BPA 004-2019

تاريخ الاصدار                                                        6 فبراير 2019

الموعد النهائى لتقديم الإستفسارات                               11 فبراير 2019

الموعد النهائي لتقديم عرض الاسعار                             17 فبراير 2019

العروض التي ترد بعد الموعد النهائي لعرض الاسعار سيتم رفضها

تقديم العروض               يجب أن يتم تقديم العروض بالبريد الإلكتروني إلى: rfq-rfp@seedegypt.orgا                                       برنامج دعم ريادة الأعمال وتنمية المشروعات  (SEED)

                                                                                           

مقدمة

AECOM هي الشركة الرئيسية المتعاقدة لتنفيذ مشروع دعم ريادة الأعمال وتنمية المشروعات (SEED) الممول من الوكالة الأمريكية للتنمية الدولية. ويركز هذا المشروع على دعم تنمية المشروعات متناهية الصغر والصغيرة والمتوسطة ودعم ريادة الأعمال. ويهدف المشروع بشكل أكثر تحديدا إلى  زيادة فرص العمل وزيادة دخل المشروعات متناهية الصغر والصغيرة والمتوسطة ورواد الأعمال  عن طريق (1) تحفيز روح المبادرة والابتكار (2) تعزيز إضفاء الطابع الرسمي على مؤسسات القطاع الخاص (3) تحسين الخدمات المقدمة إلى المشروعات متناهية الصغر والصغيرة والمتوسطة، وخصوصا تلك التي تمتلكها المرأة والشباب (4) دمج المشروعات متناهية الصغر والصغيرة والمتوسطة ورواد الأعمال في سلاسل القيمة، (5) النظر في مبادرات إصلاح السياسات لخلق بيئة تمكينية لتسهيل تنمية المشروعات متناهية الصغر والصغيرة والمتوسطة التي تتماشى مع خطط والتزامات الحكومة المصرية، وذلك في حالة المطالبة بالقيام بهذه الإصلاحات. والغرض من طلب تقديم عروض الأسعار هذا هو طلب الأسعار والعروض الفنية من الشركات المهتمة والمسؤولة والمؤهلة. ويعتزم مشروع  دعم ريادة الأعمال وتنمية المشروعات (SEED) التعاقد مع شركة تقديم خدمات الصيانة لسيارات المشروع موديلات (جيب جراند شيروكى – فورد) على النحو المبين فى الملحق (1).

الجزء أ – تعليمات للمتقدمين بعروض الأسعار

1– المصدر/ المنشأ / الجنسية

كود 937 الخاص بالوكالة الأمريكية للتنمية الدولية   (USAID 937)  يعني أن السلع يمكن شراؤها من الولايات المتحدة الأمريكية والدولة التي تم توقيع اتفاقية التعاون معها (مصر) والدول النامية.

2– أهلية المتقدمين بعروض الأسعار

لن يتم تمويل شراء المعدات أو المواد أو الخدمات بواسطة الوكالة الأمريكية للتنمية الدولية  إذا تم تقديم العروض  من قبل موردين مُدرجين في  قائمة الموردين الذين تم ايقاف أو حظر التعامل معهم أو الموردين غير المؤهلين (بما في ذلك www.sam.gov الذي تتعامل معه الوكالة الأمريكية للتنمية الدولية .

3– مسؤولية مقدمي العطاءات والمسئولية نحو العروض لن يكون مشروع دعم ريادة الأعمال وتنمية المشروعات  SEED مسؤولا ، بأي شكل من الأشكال أو تحت أي ظرف من الظروف ، عن أي تكاليف  تتحملها الجهة  المتقدمة بهذه العروض. ولن يكون المشروع  مسؤولا عن أي نتائج  متوقعة من تقديم عرض أسعار بموجب طلب تقديم العروض هذا . ولن يقبل المشروع  أي  بيانات سرية أو خاصة ، وجميع المعلومات المقدمة من قبل مقدمي العطاءات ستكون ضمن ملكية المشروع.  ولن يكون  المشروع مُلزماً بالتعاقد مع المتقدمين بالعروض.

– التوضيحات والأسئلة

 من المتوقع أن  تقوم الجهات المتقدمة بعروض الاسعار  بعمل دراسة متأنية لجميع التعليمات والمتطلبات التفصيلية  الواردة في طلب تقديم عروض الأسعار هذا . ويتم توجيه أي أسئلة أو طلبات الإيضاحات بشأن طلب تقديم عروض الأسعار إلى  البريد الإلكتروني المشار إليه أعلاه، وذلك في موعد لا يتجاوز الوقت والتاريخ المحددين في الصفحة الأولى  من طلب تقديم عروض الأسعار.

5- العملة ومقترح الأسعار

يجب أن تكون جميع مقترحات الأسعار بالجنيه المصري (EGP) ولا تشمل جميع الضرائب المحلية ، ولكن يجب أن تتضمن تكاليف النقل والاتصالات والرسوم ورسوم التشهيلات والتراخيص وغيرها من تكاليف ممارسة الأعمال. يجب أن يتم  الاشارة إلى قيمة الضرائب المحلية على حدة. وسوف يتم دفع أي  مبالغ خاصة بأي من هذه التعاقدات بالجنيه المصري .

في حالة وجود أي تعارض بين سعر الوحدة والسعر الإجمالي، سيتم اتخاذ سعر الوحدة كأساس ثم يتم احتساب السعر الاجمالي تبعا لذلك. ومن المفترض ألا يتم تقديم عروض أسعار دون الاشارة إلى سعر الوحدة.

6- صلاحية العروض

يجب أن تظل العروض سارية وصالحة لقبولها بواسطة المشروع لمدة لا تقل عن ستين (60) يوما من الموعد النهائي لتقديم عرض الاسعار.  وسيتم رفض العروض التي تحدد فترة سريان اقل من الفترة المشار اليها أعلاه ولن يتم النظر فيها.

– التقييم  ومعايير الاختيار وعملية التعاقد

ا. التقييم:

بعد إجراء تقييم شامل لعروض الأسعار التي  تتوافق مع كافة المتطلبات المنصوص عليها في طلب تقديم العروض هذا ، سيتم التعاقد مع أكثر المتقدمين التزاما ومسئولية  والذي يمثل عرضه “أفضل قيمة”.  ويتم تعريف “أفضل قيمة” بأنها مزيج من العوامل الفنية والسعر، حيث يتم اعطاء العوامل الفنية  وزناً أكبر في تحديد أي من المتقدمين الذين سيتم التعاقد معهم.  وفيما يلي توضيح للوزن النسبي  لكل من العوامل الفنية والسعر: >                       

  1. سعر الخدمات المقدمة و ما تشملة من نسب الخصم المقررة                             40%
  2. كون مقدم الخدمة وكيلا معتمدا لتقديم الصيانات المطلوبة                                30%
  3. نظام السداد و التيسيرات الخاصة بتنفيذ التعاقد                                           20%
  4. سابقة الاعمال فى هذا النوع من الصيانات المصلوبة مع الجهات المماثلة             10%

العرض المستوفي للشروط هو الذي يتوافق مع جميع البنود والشروط والمتطلبات الفنية لطلب تقديم العروض  دون عمل  تعديلات جوهرية.  والتعديل الجوهري يعني أي تعديل يؤثر على السعر والكمية والجودة وتاريخ التسليم ، أو أ ي تعديل يحُد بأي شكل من الأشكال من  المسؤوليات أو الواجبات أو الالتزامات الخاصة بمقدمي العطاءات أو بأي حق من حقوق الجهة المتعاقدة.  كما يجوز لمشروع دعم ريادة الأعمال وتنمية المشروعات استثناء او التنازل عن اي من الشروط الثانوية أو غير المؤثرة والمتضمنة في طلب تقديم العروض والتي لا تمثل تعديلاً جوهرياً، كما يحق له رفض أي عرض لا يتوافق مع الشروط.

ب. التعاقد:

سوف يتم ارسال إخطار كتابي إلى المتقدم بالعرض المقبول  بمجرد الحصول على موافقة  رسمية على توصيات المشروع بقبول العرض.

8- مشروع دعم ريادة الأعمال وتنمية المشروعات  يحتفظ بحقه في:

ا. رفض عرض/ مقترح أي شركة إذا كان المشروع يرى أنها ليست مسؤولة، كما يحق له حذف أي بند أو رفض كل العروض وعدم القيام بالتعاقد  إذا رأى أن العروض المقدمة لا تفي باحتياجات البرنامج.

ب. زيادة أو تقليل الكمية  المحددة في بند تم التعاقد عليه وفقا لطلب عروض الأسعار بنسبة قدرها  خمسة وعشرين في المئة (25٪)، زائد أي  جزء لازم للوصول إلى عدد  صحيح من الكمية المعروضة بالسعر المقدم.  ويحق للمشروع ممارسة هذا الحق عند التعاقد أو خلال ستين (60) يوما بعد التعاقد، إذا وافق الطرفان على ذلك.

– الفواتير والدفع والتفتيش والقبول

سيتم السداد بالجنيه المصري. يجب أن تكون جميع السلع الموردة بموجب هذا التعاقد خاضعة للتفتيش بناء على طلب المشتري. ولن يتم السماح  بسداد اي مبالغ مقدما.

ويلتزم المورد بتقديم فواتير للخدمات التي قدمها للمشروع. ويجب أن تتضمن الفواتير المقدمة من المورد المعلومات التالية:

(1) اسم المورد ورقم الفاتورة والتاريخ، فضلا عن تاريخ الانتهاء من المهمة المطلوبة.

(2) معلومات كاملة عن رقم الحساب المصرفي وكود  التحويل SWIFT    إذا كانت الطريقة المفضلة للسداد هي التحويل الإلكتروني للأموال.

(3) رقم طلب تقديم عروض الأسعار.

(4) وصف لكل نوع من الخدمات أو المواد المدرجة في الفاتورة، بالإضافة إلى سعر الوحدة المعمول به  والسعر التفصيلي لكل بند.  

و نظرا لرغبة المشروع فى تحرير تعاقد خاص بأعمال الصيانة الدورية المطلوبة على النحو المبين فى دليل الصيانة الخاص بكل سيارة و طبقا لتعليمات الشركة المصنعة مع مراعاة مايلى :

  1. مقدم الخدمة على علم تام بمسئوليتة عن توفير جميع المواد والعمالة وقطع الغيار الأصلية والمعدات اللازمة فيما يتعلق بإصلاح وصيانة السيارات
  2. يجب على مقدم الخدمة توفير خدمات إصلاح السيارة لمدة لا تقل عن ستة (6) أيام في الأسبوع خلال مواعيد العمل و كذلك تقديم أى صيانات قد تكون مطلوبة بشكل طارئ بالاضافة الى تقديم الخدمات الخاصة بإغاثة السيارات فى حالة الاحتياج
  3. يجب ان تخضع جميع عمليات الاستبدال والإصلاحات للموافقة من قبل ممثل المشروع  على النحو المبين فى التقرير الفنى
  4. مقدم الخدمة على علم بان خدمات الصيانة المطلوبة يجب ان يتم توفيرها وفقا للخدمة الموصى بها من الشركة المصنعة للمركبة على النحو المبين فى دليل الصيانة و ذلك على النحو التالى على سبيل المثال و ليس الحصر:

– تغيير زيت المحرك و فلتر الزيت
– فحص خراطيم ووصلات دورة الوقود
– فحص وتنظيف فلتر الوقود
– فحص السيور
– فحص خراطيم ووصلات دورة التبريد
– تغيير او تنظيف فلتر هواء المحرك . 
– فحص البوجيهات
– فحص أسلاك البوجيهات
– فحص نظام خروج العادم و تعليقه .
– فحص نظام التبخير ( الكانستر )
– فحص أسفل السيارة ومراجعة تربيط العفشة
– فك العجل والكشف على تيل الفرامل الامامى والخلفى .
– فحص نظام و وصلات التوجيه ( الباور ستيرنج )
– فحص الكبالن و كاوتشات الكبالن .
– فحص أحزمة الأمان و تثبيتها وعملها .
– فحص عمل فرامل اليد ورجلاشها .
– تشحيم الابواب وكالون الشنطة و الكبود .
– فحص الانوار الداخلية والخارجية للسيارة .
– فحص اداء التكييف .
– ضبط مستوى سائل تنظيف الزجاج
– فحص عمل المساحات ورشاشات المساحات ..
– ضبط ضغط الاطارات وتغيير وضع العجل
– ضبط الزوايا وترصيص العجل .
– فحص سائل التبريد وضبط مستوى السائل
– فحص مستوى زيت الفرامل و خراطيم ووصلات دورة الفرامل
– فحص زيت الفتيس ومراجعة أي تسرب
– تغيير سير الكاتينة والشدادات ( يتم التغيير طبقا لكتالوج السيارة أو كل ثلاث سنوات)
– فحص مستوى زيت الباور والخراطيم وتزويد الزيت اذا لزم